# Checking out of Appointments

The checking out of Appointments is primarily done via the **Maica Client Care** [Planner](https://kb.maica.com.au/planner-management).

{% embed url="<https://app.arcade.software/share/XI0af4BBAs3LkahoTvCj>" %}

When checking out of an Appointment, you are presented with a dialog showing essentially two distinct areas of input including **Appointment Date Information** and **Appointment Service Information**; this is further described in this article.

### Appointment Date and Duration Information

**Maica Client Care** offers the configurable capability to ensure that **Appointments** are conducted within acceptable parameters, such as check-in and check-out time as well as duration. This part of the check-out process captures the relevant date information and [validates](https://kb.maica.com.au/appointment-management/appointment-cost-calculation) that this **Appointment** is being conducted within the allowable parameters.

<figure><img src="https://558904096-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKdn9R0jFmixyPeVowFpF%2Fuploads%2FciPqjwEjjgVRC8fRD7nG%2FCheckout.png?alt=media&#x26;token=0e55cab1-6150-458b-b930-ad77126438e8" alt=""><figcaption></figcaption></figure>

In addition to capturing and validating **Appointment** date information, you are able to confirm/amend the time spent with each Participant for each **Appointment** Service. This means, if the actual service duration has changed for one or more Participants, this can easily be captured at the time of checking out of the **Appointment**.

### Optional Client Note(s)

The last step in the check-out process is to provide the option to capture a Client Note for each Participant.&#x20;

<figure><img src="https://558904096-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FKdn9R0jFmixyPeVowFpF%2Fuploads%2FnmHaUPIDLgTDLhUE1NsQ%2FClient%20Note.png?alt=media&#x26;token=68ce6e8b-5eb8-4348-8c10-d163117c42fc" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Where multiple Participants are part of an Appointment, an individual Client Note will be generated for each Participant. For single Participant Client Notes, a Client Goal can also be captured.
{% endhint %}

Clicking the `Check-Out` button will finalise the check-out process and mark the **Appointment** as `Completed` unless Maica has encountered a [validation](https://kb.maica.com.au/appointment-management/appointment-cost-calculation) error in which case the **Appointment** will be marked as `Under Review`.&#x20;